How to Conduct a Successful Online Board Meeting

While some people have concerns about virtual and hybrid board meetings, the majority of companies embrace them as an efficient option to boost potential attendance and save money as well as future-proof their organization. However the success of a virtual meeting depends on how responsibly it is conducted. This is by incorporating some guidelines that can result in better engagement among board members and better documentation organization and more efficient decision making.

A platform that permits audio and video calls, document sharing, and voting is vital to an effective meeting. Zoom, GoToMeeting, and WebEx are all free and low-cost alternatives that allow video-only meetings. They can be used on a computer or smartphone. However, these platforms typically do not provide secure voting and might not be compatible on older computers or devices with weak internet connections. A subscription to why a virtual board meeting could be your best option a secure, stable platform like DirectVoteLive is a good alternative. It provides high-performance software that provides 24/7 security monitoring.

To maximize participation, encourage board members to use video calling and turn on their cameras while the meeting is in progress. This will assist them in understanding non-verbal communication and assess body language. Additionally, it’s helpful to have a short agenda that keeps the discussion focused and allows for a steady flow throughout the meeting.