How to Improve Virtual Board Communication

The influenza pandemic has forced boards of non-profit organizations to make difficult decisions and engaging with the community from the distance. This means that effective communication between boards via virtual channels is more important than ever. There are easy ways to improve remote meetings.

Be sure that everyone is informed of the agenda as well as any relevant documents prior to the date. This will allow them to prepare effectively and participate in discussions that will lead to productive results.

Use a video conferencing program that board-portal.blog is of high audio and video quality and a feature that allows you to record meetings. You should be able share the link to the meeting with anyone who is not able to attend the meeting or needs to look over the materials later.

Encourage participants to turn their camera on and speak clearly into it. This will allow for a more personal discussion and help everyone keep track of who is speaking. It’s a good idea invite the meeting chair to walk around to each participant and ask for comments. It is also possible to ask participants to raise their hands as they wait for the call.

Avoid using sarcasm or expletives in a virtual environment. They are easily misinterpreted and can quickly create irritation or confusion.

Choose a board management solution that offers a variety of tools that can be used to conduct effective remote meetings. They include an agenda maker and video integration. It should offer 24-hour support for any issues that may arise.