How to Organize the Work of a Company

Despite all the best intentions, the majority of companies are plagued by inefficient workflows. Employees spend time searching for files and tools, switching between them and trying to find status updates. This means that 60% of the time is spent on work-related tasks, leaving 40% to be used to plan and execute. To make time to focus on strategic initiatives, it is essential to organize your business’s work. In this article, we will examine some tips and strategies for organizing your individual tasks, project-level work as well as your team’s overall system.

Efficient File Organization

The organization of files in their proper spaces is a simple, yet effective method to reduce time and increase productivity. Teams will spend less time searching for files when they have a home with a description and the space to keep them. This facilitates collaboration and less unnecessary debriefings.

Project-Level Work Organization

The creation and use of templates for each project will help reduce confusion for both new and experienced project managers. Templates make it easier to share knowledge and enable standard processes that are easily updated to reflect lessons learned. If each project is organized using a software that incorporates progress dashboards, all stakeholders can see the status of their projects in a glance, and you can cut down on lengthy meetings on status.

If you know where the entirety of your work is, what you have to do next, and when it’s due, you can reduce the mental burden of keeping things in your head. This lets you focus on productive and creative work, and prevents burnout.

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